Privacy Policy

1. Introduction

Conservative States, LLC ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our web application, our iPhone and Android apps, and related services (collectively, the "Service").

By accessing or using our Service, you agree to the terms of this Privacy Policy. If you do not agree with the terms of this Privacy Policy, please do not access or use the Service.

2. Information We Collect

2.1 Personal Information You Provide

We collect information you voluntarily provide when you:

• Create an account (name, email address, password)
• Complete your profile (address information including street, city, state, and ZIP code)
• Connect third-party email services (Gmail or Outlook) for legislator communications
• Send emails to legislators through our platform, including any personal note you write to help draft a letter
• Choose the issues you care about, track bills, and record whether you support or oppose a bill
• Set notification preferences
• Contact us with inquiries or feedback

2.2 Information Collected Automatically

When you access our Service, we may automatically collect:

• Device information (browser type, operating system, device identifiers)
• Log data (IP address, access times, pages viewed, referring URLs)
• Usage information (features used, actions taken within the Service)
• Cookies and similar tracking technologies
• In our mobile apps: an identifier generated for each installation (used to manage signed-in devices) and, if you allow notifications, a push-notification token

2.3 Political Opinions

The issues you choose and the positions you record on bills reveal political opinions. We use them only to provide the Service to you: to recommend bills, to draft and send the letters you ask us to send, and in aggregate, de-identified form to understand how the Service is used. We never sell them and never use them for advertising.

2.4 Information from Third Parties

If you choose to connect your Google or Microsoft account for email functionality, we receive limited information necessary to send emails on your behalf, including your email address and OAuth tokens. We do not access, read, or store the contents of your email inbox.

Our use and transfer of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements. We use Google and Microsoft access only to send the messages you ask us to send.

3. How We Use Your Information

We use the information we collect to:

• Provide, maintain, and improve our Service
• Create and manage your account
• Identify your legislative representatives based on your address
• Enable you to send emails to legislators through connected email accounts
• Send you bill notifications and updates you have opted into
• Respond to your comments, questions, and requests
• Send push notifications you have opted into in our mobile apps
• Generate bill summaries and draft letters with artificial intelligence (see section 3.1)
• Monitor and analyze usage trends to improve user experience
• Detect, prevent, and address technical issues and security threats
• Comply with legal obligations

3.1 Artificial Intelligence

We use OpenAI's API to summarize and analyze bills and to draft letters. When you ask us to draft a letter, the bill's details, your position on it, and any note you wrote are sent to OpenAI to produce the draft. Your name and address are added to the letter afterward and are not sent to the AI. Data sent through OpenAI's API is not used to train its models under OpenAI's API terms.

4. How We Share Your Information

We may share your information in the following circumstances:

4.1 With Your Consent

When you send an email to a legislator through our Service, your name, address, and email content are shared with the intended recipient as part of that communication.

4.2 Service Providers

We share information with third-party vendors who perform services on our behalf. These providers may use the information only to provide their services to us. They include:

• Amazon Web Services (hosting and data storage)
• Postmark (email delivery)
• Geocodio (finding your legislative districts from your address)
• OpenAI (bill summaries and letter drafting)
• Stripe (subscription payments; we never see or store your full card number)
• Expo, Apple, and Google (delivering push notifications to the mobile apps)
• PostHog and Google Analytics (usage analytics)
• Chatbase (the support chat on our website, which receives the messages you type into it)

4.3 Legal Requirements

We may disclose your information if required by law, regulation, legal process, or governmental request, or when we believe disclosure is necessary to protect our rights, your safety, or the safety of others.

4.4 Business Transfers

If we are involved in a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction. We will notify you of any change in ownership or uses of your personal information.

5. Data Security

We implement appropriate technical and organizational measures to protect your personal information, including:

• Encryption of sensitive data in transit and at rest
• Secure password hashing using industry-standard algorithms
• OAuth token encryption for connected email services
• Two-factor authentication options for account security
• Regular security assessments and updates

However, no method of transmission over the Internet or electronic storage is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.

6. Data Retention

We retain your personal information for as long as your account is active or as needed to provide you services. We may also retain certain information as required by law or for legitimate business purposes, such as:

• Compliance with legal obligations
• Resolution of disputes
• Enforcement of our agreements
• Fraud prevention

Email history logs are retained for a reasonable period to prevent abuse and ensure service quality.

When you delete your account, we immediately erase the information that identifies you. Some de-identified activity records are kept. Our account deletion page lists exactly what is deleted and what is kept.

7. Your Rights and Choices

7.1 Account Information

You may update or correct your account information at any time through your account settings. You can delete your account yourself in Settings on the website or in the mobile app. See how to delete your account. If you cannot sign in, email us and we will delete it for you.

7.2 Email Connections

You may disconnect your Gmail or Outlook account at any time through the Settings page. This will revoke our access to send emails on your behalf.

7.3 Notifications

You may opt out of bill notification emails by adjusting your notification preferences in Settings or by disabling notifications for individual bills. You can turn off push notifications in the mobile app's Settings or in your device's settings.

7.4 Cookies

Most web browsers accept cookies by default. You can usually modify your browser settings to decline cookies, but this may affect your ability to use certain features of our Service.

7.5 Data Access and Portability

You may request access to the personal information we hold about you. Where applicable, you may also request a copy of your data in a portable format.

8. Children's Privacy

Our Service is intended for adults 18 and older and is not directed to children. We do not knowingly collect personal information from children under 13. If we learn we have collected information from a child under 13, we will delete that information promptly.

9. Third-Party Links and Services

Our Service may contain links to third-party websites or services, including state legislature websites and LegiScan. We are not responsible for the privacy practices of these third parties. We encourage you to review their privacy policies.

10. State-Specific Privacy Rights

California Residents

If you are a California resident, you may have additional rights under the California Consumer Privacy Act (CCPA), including the right to know what personal information we collect, the right to delete your information, and the right to opt out of the sale of your information. We do not sell personal information.

Other States

Residents of other states with privacy laws may have similar rights. Please contact us to exercise any applicable rights.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new Privacy Policy on this page and updating the "Effective Date" above. Your continued use of the Service after any changes constitutes acceptance of the updated policy.

12. Contact Us

If you have questions or concerns about this Privacy Policy or our privacy practices, please contact us at: